Syncing year groups & classes

    Follow

    Year Groups

    The next step is to set up your school’s year group names. TIP! Ensure your MIS is up to date for the current academic year before beginning this process.

    mceclip0.png

    In this panel we’re matching any year group names which are already in your Hodder Education Group Admin Hub with their equivalents in your MIS.  If there are any differences, the names from the MIS will supersede any Hodder Education Group Admin Hub ones. If you have the year group ‘Nursery’ included in your MIS, this will be excluded from the process.

    Set academic year start date

    First, use the dropdown to tell us whether the pupils in your MIS started their school year this year, or last year. This sets the intake groups of each year group in your school – you’ll see the years in the Current intake group (cohort) column update – and helps us ensure we’re syncing the right pupils.

    Pupils remain in the same cohort throughout their school career.  The cohort label allows you to generate reports which compare performance of a current year group with that of older pupils when they were the same age.

    Decide which years groups to sync

    Untick any year groups you’re not interested in setting up in MARK.  You can’t untick any year groups which already exist in the Hodder Education Group Admin Hub – this process only adds data; it does not delete it. Then, select 'save and sync your year group names' to proceed to classes. 

    Classes

    mceclip0.png

    In this panel you can choose the classes in your MIS which you’d like to have set up in MARK. 

    Match class names

    The system automatically matches any classes whose names are the same in both your Hodder Education Group Admin Hub and your MIS.  Match any which have not been matched by the system, or you may end up with duplicates.  Adding a description to the class may help you identify it later.

    Mixed-intake classes

    If your school has mixed year-classes in your MIS (e.g. a "Swans" class containing both Year 1 and Year 2 students) and a different class structure on MARK, with the class split out in to two (e.g. "1Swans" and "2Swans"), please do the following:

    • Create a set of classes on MARK that replicate the structure of what you have in your MIS. As an example, you can create a new class called "Swans" and associate it with either year group.
    • During the class matching process, create a one-to-one match between your new MARK classes and the classes from your MIS("Swans" from MARK is now matched to "Swans" from your MIS). All students will then be correctly re-allocated to your new classes automatically.

    Decide which class names to sync now

    Ensure that any classes that you do not need are unticked. When you're happy with your class set up, select 'Save class names'. You are then ready to move on to: Syncing your pupils

    Was this article helpful?
    0 out of 0 found this helpful

    Comments

    Get Additional Help

    Ask for help from our Digital Support team by submitting a ticket request.