Syncing year groups & classes

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    Year Groups

    The next step is to set up your school’s year group names. TIP! Ensure your MIS is up to date for the current academic year before beginning this process.

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    In this panel we’re matching any year group names which are already in your Hodder Education Group Admin Hub with their equivalents via your Xporter connection.  If there are any differences, the names from Xporter will supersede any Hodder Education Group Admin Hub ones. If you have the year group ‘Nursery’ included in your MIS, this will be excluded from the process.

    Decide which years groups to sync

    Untick any year groups you’re not interested in setting up in Wellbeing.  You can’t untick any year groups which already exist in the Wellbeing Admin Hub – this process only adds data; it does not delete it. You do have the option to match year groups however, where required using the dropdown fields. 

    Then, select 'save and sync your year group names' to proceed to classes. 

    Classes

    In this panel you can choose the classes in Wonde which you’d like to have set up in Wellbeing. 

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    Match class names

    The system automatically matches any classes whose names are the same in both your Hodder Education Group Admin Hub and Xporter.  Match any which have not been matched by the system, or you may end up with duplicates.  Adding a description to the class may help you identify it later.

    Mixed-intake classes

    If your school has mixed year-classes in your MIS (e.g. a "Swans" class containing both Year 1 and Year 2 students) and a different class structure already existing on Wellbeing, with the class split out in to two (e.g. "1Swans" and "2Swans"), please do the following:

    • Create a set of classes on Wellbeing that replicate the structure of what you have in your MIS. As an example, you can create a new class called "Swans". You do not need to add any pupils to the class. 
    • During the class matching process, create a one-to-one match between your new Wellbeing classes and the classes from Xporter ("Swans" from Wellbeing is now matched to "Swans" from your Xporter connection). All students will then be correctly re-allocated to your new classes automatically.

    Decide which class names to sync now

    Ensure that any classes that you do not need are unticked. When you're happy with your class selections and setup, select 'Save class names'. You are then ready to move on to: Syncing your pupils

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